Overview
We are seeking a detail-oriented and proactive Process Analyst – Supplier Experience (Accounts Payable) to ensure the accurate and timely processing of invoices received from vendors.
This role will focus on end-to-end Purchase to Pay (PTP) activities, ensuring smooth operations, adherence to processes, and supporting payment accuracy and vendor relations.
Key Responsibilities:
– Perform quality checks on invoices, including online payment (OLP) requests and down payments (DP), ensuring timely and accurate processing.
– Ensure there are zero quality issues on parked and blocked invoices through effective quality control measures.
– Track and manage key vendor invoices to prevent payment delays.
– Ensure that critical vendor invoices are processed on time to meet Payment to Terms (PTT).
– Follow up with vendors to obtain replacement invoices that meet quality criteria, ensuring they are posted promptly to avoid KPI impacts.
– Oversee the PTP shared mailbox to ensure efficient communication and timely processing of invoices.
– Ensure all relevant PTP controls are adhered to in the invoice processing and payment procedures.
– Suggest improvements to enhance efficiency in the supplier experience and Accounts Payable process.
Required Qualifications:
– Any Graduate or Post Graduate
– 2+ years of experience in a computerized accounting department within a large, reputable commercial organization.
– Familiarity with invoice processing in Newgen and SAP.
– Experience using Purchase to Pay (SAP application) for invoice processing.
– Strong understanding of the Accounts Payable process.
– Experience in vendor reconciliation and invoice processing.
– Solid understanding of accounting principles.
– Ability to adapt to change, multi-task, and collaborate with team members.
– Excellent communication skills to create strong relationships and network effectively with relevant stakeholders.
– Ability to work independently and prioritize tasks to meet deadlines.
– Knowledge of PTP controls and experience managing vendor-related payment processes.
– Proactive mindset with a focus on quality and continuous process improvement